Privacy Policy

Women in Tri UK, Registered Charity Number: 1203093, is a community-driven charity dedicated to empowering and supporting women in triathlon. We provide training and funding for first time tiathletes, events, mentorship, and a supportive network to help women of all backgrounds get involved in the sport. As part of our commitment to our community, we also take your privacy seriously and are dedicated to ensuring your personal data is protected.

This privacy notice explains how we collect, use, and safeguard your personal information in line with UK General Data Protection Regulation (GDPR).

We encourage you to read this notice carefully, along with any other privacy notices we provide, to understand how and why we process your personal data.

Data Protection Principles

We comply with data protection laws to ensure that your personal data is:

Used lawfully, fairly, and transparently.
Collected only for specified, legitimate purposes.
Relevant and limited to what is necessary.
Accurate and kept up to date.
Retained only as long as necessary.
Protected with appropriate security measures.

What Information We Collect & Why

We collect personal information from participants in our programs, members of our community, donors, volunteers, and event attendees. This information is collected through registrations, applications, and ongoing interactions with our services.

We use this data to:

Administer programmes, funding, events, training sessions, and fundraising activities.
Manage relationships with participants, volunteers, and donors.
Understand community needs and improve our services.
To respond to enquiries
Fulfil legal or regulatory obligations.

Our staff and volunteers access your information only as needed, in line with our Data Protection Policy.

If you choose not to provide certain personal information, we may not be able to offer you some services, allow participation in certain programs, or facilitate your engagement in our community.

We do not sell or share your personal information for marketing purposes. However, we may share anonymised data with funders or partners for reporting purposes. In certain cases, we may share personal data when required by law or to protect the rights of the charity.

Cookies & Tracking Technologies

We use cookies and similar technologies to enhance your experience on our website, analyse website traffic, and ensure website functionality. Cookies help us understand how our website is used so we can make improvements. You can manage your cookie preferences in your browser settings.

Keeping Your Data Secure

We have strict security measures in place to protect your personal data from loss, unauthorised access, or misuse. Access is limited to those who need it for legitimate purposes, and all individuals handling data are required to maintain confidentiality.

How Long We Keep Your Data

We keep personal data only as long as necessary for the purposes outlined in this policy or to meet legal obligations. In some cases, we may anonymise data for research or analysis, ensuring it is no longer personally identifiable.

Your Privacy Rights

Under UK GDPR, you have rights regarding your personal data, including the right to:

Access – Request a copy of the personal data we hold about you.

Correction – Ask us to correct inaccurate or incomplete data.

Erasure – Request deletion of your data when there’s no legitimate reason for retention.

Objection – Object to how we process your data based on legitimate interests.

Restriction – Request limited processing in certain situations.

Data Portability – Ask for your data to be transferred to another organisation.

Withdraw Consent – If we rely on consent to process your data, you can withdraw it at any time.

To exercise any of these rights, please contact us at info@fundhertriuk.org. We may need proof of identity to process your request.

How to Make a Complaint

If you have concerns about how we handle your personal data, please contact us first at info@fundhertriuk.org, and we will do our best to resolve the issue. If you are not satisfied with our response, you can file a complaint with the Information Commissioner’s Office (ICO) at 0303 123 1113.

For any questions about this policy or your data, please contact us at info@fundhertriuk.org.

Women in Tri UK is dedicated to safeguarding your privacy and ensuring transparency in how we handle your information. Thank you for trusting us with your data.